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Maricopa Community College District Nursing Program: Glendale

   Glendale
   Association of
   Student
   Nurses

GASN Officer Responsibilities per Semester

President   |   Vice-President   |   Treasurer   |   Secretary
Block Representative   |   Tips for Club Officers

President

  1. Maintain organization of President's notebook and correspondence.
  2. Organize Welcoming Reception for incoming Block 1 class.
  3. Make schedule of GASN meetings for the coming semester. Twice a month meetings are suggested
    a.  Encourage representation in each class/section.
    b.  Determine date of election meeting for following semester.
  4. Inform Block 4 of need to form committee for their Nursing Pinning Ceremony and facilitate selections of administrative, organizational, and fund raising tasks.
  5. Organize Nursing Care Plan Seminar if interest is sufficient.
  6. Maintain organization of Block Buddy Mentorship and semester evaluations.
  7. Other tasks delineated per constitution job description.

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Vice-President

  1. Maintain oranization of Vice-President's notebook and correspondence.
  2. Organize community service project(s).
  3. Manage potential speaker requests and dates (Clinical Lecture Series).
  4. Assist with Welcoming Reception for incoming Block 1 class.
  5. Assist with Care Plan seminar and Block Buddy Mentorship project.
  6. Other tasks delineated per constitution job description.

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Treasurer

  1. Maintain organization of Treasurer's notebook and correspondence.
  2. Organize fundraiser project(s).
    a.  Organize sales of GASN merchandise at appointed times.
    b.  Organize sales of GASN merchandise in lab.
    c.  Organize any additional general fundraising.
  3. Maintain updated listing of dues paid.
    a.  Maintain record of dues paid per student per class.
    b.  Maintain accurate balance per class dues paid.
  4. Maintain accurate logs of GASN funds and petty cash amounts.
  5. Assist in student lab fundraiser.
  6. Assist with Welcoming Reception for incoming Block 1 students.
  7. Report account activity at GASN meetings.
  8. Other tasks delineated per constitution job description.

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Secretary

  1. Maintain organization of Secretary's notebook and correspondence.
  2. Maintain record of minutes of GASN meetings and attendance.
    a.  Copy to bulletin board in lab.
    b.  Copy to GASN advisor and each officer.
    c.  Copy available at each GASN meeting.
  3. Compile and maintain class phone/address lists.
    a.  Data obtained voluntarily from students.
    b.  Ensure confidentiality in regards to making address or phone numbers only to be used for GASN/Mentorship purposes.
    c.  Need name to track dues per class.
    d.  Do not use any official school record for obtaining student information.
  4. Assist with Welcoming Reception for incoming Block 1 class.
  5. Other tasks delineated per constitution job description.

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Block Representative

  1. Inform respective class pf GASN activites and meetings.
  2. Encourage attendance of students for next GASN meetings.
  3. Compile any concerns and ideas expressed by class regarding GASN actions.
  4. Other tasks delineated per constitution job description.

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Tips for Club Officers

  1. Work together with your advisor in creating a vital program and include them in all club planning. All meetings must have your advisor or his/her designee present. Your advisor will be able to assist you much more if you give them the opportunity to plan, administer, and evaluate programs with you. Clear dates for all regular meetings and special functions with your advisor prior to officially scheduling events. Make a standing weekly appointment for the president and/or officers of the organization and the advisor to confer concerning the agenda of each meeting.
  2. Recognize that, to a degree, the organization represents the College to the Community and, as a result, has the responsibility to uphold the standards that will bring credit to the organization, to the College, and ultimately to the community.
  3. Keep a copy of your club's constitution on file in the Office of Student Life. Follow college policies and campus procedures in planning organizational activities, such as: Travel, use of funds, and scheduling events. Submit all required forms and paperwork in a timely fashion. Do not expect last minute requests to be approved. Keep the Office of Student Life advised as to officers' roster (including current telephone number) and any changes therein.
  4. The Office of Student Life can give you assistance in college policies and procedures, assistance with forms, fiscal information, event planning, and fundraising. Remember an ounce of prevention is worth a pound of cure! Get the help and advice during the planning stages and avoid problems down the line.

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