Glendale Community College Plan
The College Plan cultivates
participation in decision-making between the faculty and the administration at
Glendale Community College. A primary
goal of the College Plan is to facilitate a collegial working environment and
to promote effective communication. The
College Plan is intended to be consistent with the Residential Faculty Policy
Manual (RFP).
I. College Organization
The
college employs the minimum amount of administration necessary for optimal
college functioning.
II. Department/Division Chairs
Department
Chairs are full-time faculty members as defined in the RFP who carry out
certain administrative functions as described below in the Roles and
Responsibilities of Chairs. Only
department members are eligible to be Chairs, i.e., a full-time faculty member
certified to teach at least one of the disciplines in that department.
A. Procedures for Selecting
Department Chairs:
1. Department Chairs are elected
to a three-year term of office. There
shall be no limitation on the number of terms that a Department Chair may
serve.
2. Candidates for the position of
Department Chair, and those eligible to vote in elections, must be full-time
appointive or provisional faculty members whose responsibilities are more than
fifty percent within the departments holding the elections.
3. The selection process for
chairs will begin during the last academic year of the three-year term. The College President will notify all faculty
members that the terms of the incumbent Chairs will expire at the end of the
following Spring semester and will call for nominations in the first week of
November of that academic year. The
nominations will be considered closed the Friday before the week of
Thanksgiving. The President will provide
faculty members with a form with which to submit nominations. Department members may self-nominate or may
be nominated by another department member with the Chair candidate's
permission.
4. The week prior to
Thanksgiving, a secret ballot will be distributed to each department member,
including those on sabbatical leave and/or academic leave. Members of the department will vote for only
one candidate. These ballots will be
cast by Wednesday of the last week of regularly scheduled classes in the Fall
semester. The candidate receiving a
simple majority of the votes cast will be elected. The ballots will be counted by the College
President or designee and the Senate President or designee. The Senate President must designate someone
else to count if he/she is running for Department Chair.
5. The College President will
announce results upon the completion of balloting.
6. If no one receives a majority
or there is a tie, a runoff will be held between the two candidates who
received the most votes. At least a
week, but not more than two weeks, will be provided for each balloting. The same counting procedure as stated in
Paragraph four above will be used (4).
7. If the runoff election t
does not determine the Department Chair, the College President will select a
Department Chair from this second slate.
8. If for any reason a Department
Chairpersonship becomes vacant during the Fall or Spring semesters before the
term of office expires, the vacancy for the remainder of the term will be
filled immediately. The department will
have one week to submit candidates, and then one week to vote. The ballots will be counted as stated above
(4). If there is a tie or no one
receives a simple majority, then the procedures as stated above will be used
(6, 7).
9. If for any reason a Department
Chair Position becomes vacant during the summer, the Evening Supervisor(s) will
select among themselves an acting chair to serve until a new chair is
elected during the next Fall semester. When there is no Evening Supervisor then the
College President will appoint a temporary Chair to act until the start
of the next semester when elections can be held by the above procedure (8).
10. A Department Chairperson's
tenure of office may be terminated at any time by the President or by a
petition bearing signatures of a two-thirds majority of the department's RFP
faculty.
11. Contested
interpretation of this procedure will be decided by a committee composed of the
College President, the Dean of Instruction, the Senate President, the Senate
Vice-President, and a faculty member chosen by the Senate. This committee may seek additional
information from other district employees as deemed necessary. This statement should not be construed as
restricting the College President's ability to act independently in accordance
with legal considerations.
B. Roles and Responsibilities of
Department Chairs:
This
College Plan allows for early selection of Chairs in order to provide
first-time Department Chairs the opportunity to be mentored for a semester by
the out-going Department Chair or some other experienced person. Furthermore, persons who will be Chairs for
the first time shall be given a minimum of three hours of reassigned time
during the Spring semester prior to their taking office. The purpose of this is to allow them the time
necessary to attend Department Chair meetings, to learn the roles and
responsibilities first hand, to learn computer programs, and other necessary
skills with the out-going Chair.
1. The Department Chair
administers the instructional program and implements college/district policies
and procedures, works with the faculty, staff, and Dean, as he/she:
a. Instructional
1. Recommends the addition,
elimination, and/or change of courses and curricula in accordance with program
review, enrollment, articulation, and community needs.
2. Monitors, adjusts, and
develops the department's schedule as needed.
3. Maintains a file of current
syllabi, as described in the faculty
handbook, for each course currently taught by each residential and adjunct
faculty member.
4. Establishes and maintains a
departmental process for the selection of textbooks.
5. Recommends revision to the
catalog and promotional materials as needed.
b. Personnel
1. Participates
in screening and interviewing for full-time faculty and recommends the hiring
of staff and part-time faculty for the department.
2. Participates in the
supervision and evaluation of faculty, staff, and temporary employees.
3. Recommends the retention,
renewal, and administrative review of residential faculty to the President
through the Dean.
4. Recommends the retention,
advancement, renewal, and dismissal of other personnel to the President through
the Dean.
5. Serves on
or appoints a representative to the Instructional Councils.
6. Appoints, as needed, one or
more Evening Supervisors.
c. Administrative
1. Prepares an annual budget plan
and develops budget requests in consultation with department members.
2. Manages the approved
departmental budgets.
3. Establishes and maintains a
departmental inventory of fixed and movable equipment not covered under the
fixed asset inventory.
4. Submits required reports in a
timely manner.
5. Conducts departmental meetings
as needed or when requested by members of the department and maintains a
meeting summary.
6. Establishes and attains, with
faculty participation, both departmental goals and the goals of the college
strategic plan.
7. Fosters faculty awareness of
opportunities for faulty involvement in the community and supports faculty
involvement in conjunction with the Deans.
8. Participates
in training programs as needed.
9. Performs other departmental
functions related to the evolving needs of the college.
10. Shares with other college
personnel a responsibility for maintaining a clean and safe environment in all
classrooms, labs, and other work areas.
11. Shares
responsibility with other college personnel for interpersonal communication at
all levels including student, faculty, and staff.
12. Fosters and
supports, with faculty, a diversity in teaching and learning concepts, content,
and practices.
C. Faculty Evaluation Process for Chairs
The
procedure described below is intended to give Department Chairs constructive
feedback concerning faculty perceptions of the Chair's administration of the
department. It is intended to facilitate
communication within a department and to provide the evaluation process for
Chairs described in Appendix D of the .Residential
Faculty Policy Manual.
1. The College President will
call for evaluations of Department Chairs each spring.
These evaluations will commence on the first Monday in April, and end on
the second third Friday in April.
2. This evaluation is anonymous
and is to be distributed to all residential faculty members within the
department.
3. The
evaluation will include a Likert scale assessment of the Department chair roles
and responsibilities described in IIB and may be administered electronically by
a process that assures anonymity. Space
will also be made available for comments.
A paper version of the survey may also be made available A department
may add questions to the survey if such questions are approved by a majority of
the faculty in the department. Results will be electronically compiled and
made available to the Department Chair only.
4. The purpose of this evaluation is for self-improvement.
D. Evening
Supervisors
The
Chairs will select Evening Supervisors.
The Chair and Evening Supervisors will jointly agree upon the roles and
responsibilities of the Evening Supervisors.
E. Instructional Councils:
As
per the RFP, the Department/Division Chair in collaboration with the
residential faculty in the appropriate discipline will designate Instructional
Council members.
F. Reassigned Time and
Chairperson Pay:
A
plan for reassigned time and Chairperson pay, per D.1.7, Colleges with both
Divisions and Departments, will be developed by the college residential faculty
and submitted to the College President for approval. The parameters of this plan shall be in general
conformity to those outlined in section D.1 in Appendix D. The Vice Chancellor of Human Resources will
review the plan for internal consistency.
III. Process for Evaluation of
Administrators:
The
procedure described below is intended to give Administrators constructive
feedback concerning faculty and staff perceptions of how effectively the
Administrator is running the college. It
is intended to facilitate communication within the college.
A.
The College President and Deans shall initiate a Spring evaluation of
their performance as Administrators.
B.
This evaluation is anonymous and is to be distributed to appropriate
employees.
C.
The purpose of this evaluation is for self-improvement.
IV.
Process
for Modifying Departments:
Any
change of existing academic departments will require the consent of the College
President in consultation with the Faculty Senate President and the Dean of
Instruction.
A. Transition Status
A proposal for change shall provide the following:
1. Justification that the
restructuring is beneficial to the department, the college, and particularly
the students.
2. Identification of a similarity
of issues or common interests that exist among the faculty and teaching
disciplines, to ensure a collegial atmosphere.
3. Description of the budget
impact of the proposed reorganization to be prepared with the assistance of the
Dean and/or fiscal office.
4. Preparation of a plan to
distribute existing budgets, classrooms, secretarial and other resources so
that each of the newly created departments will be able to operate effectively.
V. Process for Modifying the
College Plan:
A. Proposed Change
Any
employee may present a proposal for change in the College Plan to the Faculty
Senate.
B. Process for Change
1. A simple majority vote of the
Faculty Senate is needed for a proposed change in the College Plan to be
approved.
2. Any changes made by the Senate
will be brought to the College President for approval.
3. Any changes in the College
Plan do not go into effect until both the College President and a simple
majority of the Faculty Senate agrees upon the changes. If the College President does not approve of
the faculty proposal, then faculty have the option of resubmitting.
4. All agreed upon changes take
effect at the start of the next academic year.
Signed
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Glendale Community College Faculty Senate President Date
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Glendale Community College President Date